英语应用文

一、信封和信的写法：

Barbara Chenault

2580 Clovis Street （San Deigo, CA92107

U.S.A

（收信人） Confidential

发信人 ） Mrs. Lin Xuezheng

School of Foreign Languages

Zhongshan University

135 W Xingang Road

Guangzhou 510275

People’s Republic of China

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Stamp

村;乡/镇;县;市;区;省 Village，Township，County，City，District，province； 楼F(e.g. 2F) ；巷 Lane ( e.g. Lane 194)；段Section；Sec. (e.g. Sec.Π ) ；弄 Alley (e.g. Alley 6) 路 Road；Rd.( e.g. Chunghua Rd.) 街 Street；St.(e.g. Yangkwang St.)

室/房 Room ；村（乡）Village；号 No. ；号宿舍Dormitory ；楼/层/F；住宅区/小区 Residential Quarter

甲 / 乙 / 丙 / 丁 A / B / C / D ；巷 / 弄Lane ；单元Unit ；号楼/幢Building ；公司 用拼音拼写 ；

厂 Factory ；酒楼/酒店 Hotel ； 路Road； 花园Garden ； 街 Street ；县 County ；镇 Town ；市City

区 District ；信箱 Mailbox；省Prov.

表示序数词，比如1st、2nd、3rd、4th……如果不会，就用No. ***代替，或者直接填数字吧！ 另外有一些***里之类难翻译的东西，就直接写拼音*** 。而***东（南、西、北）路，直接用拼音也行，你可以写成：*** East（South、West、North） Road也行。还有，如果地方不够可以将2栋3088室写成：2-3088。

1．书信结构

英语书信结构一般有以下几个部分组成：

1）信封（envelope）。英语的信封和中文的一样，有三部分组成，即发信人地址、收信人地址和邮票。只不过英语信封的格式除了邮票所贴的位置（信封的右上角）和中文的

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一样外，英语信封上要写的发信人和收信人的地址和中文的大不一样。发信人的地址应写在信封的左上角，收信人的地址应写在信封偏中右偏下处，如下：

2）信头 (heading)，即写发信人的地址和日期（右上角）。

3）信内姓名地址 (inside address)，即写收信人的姓名和地址（左上角）。

4） 称呼 (salutation)，即写对收信人的尊称（一般用Dear Mr. … ,; Dear Madam Helen,; Dear Miss…,; Dear John,; Dear Professor Smith,等）。称呼直接写在收信人地址的正下方，中间空一至二行。称呼后面的标点一般只能用逗号。以上信头、信内姓名和地址三部分的结构如下：

注：如果是相当熟悉和随便的朋友之间，因为彼此都知道对方的地址，故信头和信内的地址常常省略。

5）正文 (body)，即信件内的主要内容。正文第一句句子一般和称呼之间空一至二行。

6）信尾客套语 (complimentary close)，即写信人在信的右（或左）下角，写上表示自己对收

信人一种礼貌客气的谦称。一般有Sincerely,; Sincerely yours,; Yours sincerely,; Friendly

yours,; Truly yours,; Yours truly,; Cordially yours,; Yours cordially,等。

7）信尾签名 (signature)，即亲笔签上写信人自己的姓名。如果是用打字机或电脑写

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的信，在写信人签名的上方，同样应该打上写信人的姓名。

除以上七个部分外，有时一些英语书信还包括：（1）附件 (Enclosure)，以Enc. 表示，如“附有。。。。。。证明”应写为Enc…Certificate；（2）再启 (Postscript)，以P.S. 表示；（3）抄送件(Carbon Copy to…)，以c.c. 表示，说明一式多份抄送其他有关人员。这些都是次要的补充部分。P.S. 主要在私人信件中使用，事务信件中应避免使用，以免造成写信人粗心大意的印象。Enc.和c.c. 大都用在商贸信函中。

2．书写款式

英语书信的款式一般有两种：齐头式 (Block Style) 和折衷式 (Semi-Block Style)。齐头式常常在商贸、官方以及一些正式的信件中使用，以显示信件内容的严肃性，真实性，

可靠性。而折衷式则显的比较随便，主要用于家人、朋友、私人之间来往的信件。如果两人之间不是第一次通信，相互比较了解，可以省略信内的双方地址。

以下分别介绍齐头式和折衷式信件两种款式。

A: 齐头式信件款式：

注：用齐头式信件写信，其正文与称呼之间空一至二行。每段的第一句句子不需要空

格，但段与段之间需要空一至二行。齐头式信件的信尾客套话和签名可以有两种款式。第一种写在左下方，这是最常用也是最正式的。另外也可以写在右下方，这种形式则表示写信人与收信人之间的关系比较熟悉随便。

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B: 折衷式信件款式：

用折衷式书写信件，其正文与称呼之间空一至二行。第一段第一句的第一个单词必须在Dear称呼的直接下面。以后每段开头都要与第一段第一个字对齐。信尾的客套话和签名都写在右下方。朋友之间写信一般都使用折衷式，而且称呼与正文之间一般不空行。具体款式和要求参见后面的一些信件。

Letter head

Your ref.: Our ref: Date:

Inside address:

Attention line:

Salutation:

Subject line

Paragraph……………………………………………...

……………………….

Complimentary Close

Signature

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C.C./B.C.C

ENC./ENCL./Enclosure

P.S./ps

二、邀请函：

（1）为庆祝中华人民共和国成立50周年,国家外国专家局邀请贵单位人事部经理于1999年9月30日下午5:30参加在人民大会堂贵宾厅举行的宴会.请回复.务必穿正式衣服.

To celebrate the 50th Anniversary

of the founding of the People’s Republic of China,

State Bureau of Foreign Experts

Requests the pleasure of the company of

Mr. Smith

to the reception

on Sunday,September 30, 1999 at 5:30p.m.

at the Great Hall of the People

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R.S.V.P.

(regrets only)

Tel: 12345678 extn.1234

Dress: formal

（2）根据提示和范例，套写一封英文邀请函。

提示：

Lily在12月15日给Brown发了封邀请函，邀请他参加12月25日晚上7点在她家举行的圣诞晚会。晚会上有各种各样的游戏活动，还备有饮料和食品，而且有一部电影《乱世佳人》（Gone with the Wind）放映。希望Brown届时能大驾光临。

May 7

Linda,

We are giving a party at home to celebrate my birthday at 6:30 p.m. on May 15. If you are free, would you like to come to my party?

There will be a lot of games in the party and plenty of food and drinks.and we can enjoy the famous movie”Gone with the wind” Bob and Jack will put on a performance.

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We shall be very honored if you can join us.

Yours,

Catherine

三、简历和求职信

英文简历的基本内容

1、个人情况：Name, Sex, Date of Birth, Place of Birth, Permaanent Domicile, Nationality, Martial Status, Children, Religion, Party Affiliation, Health, Height, Weight, Present Address, Permanent Address.

2、职业意向:Objective/or: Position Wanted: A position as English Instructor, preferably handling students from the intermediate to the advanced levels

3、资历: QUALIFICATIONS: Bachelor of Arts in Business Administration, major in marketing.

4、经历(Job Experience）:一般逆序写。

5/86-12/86 University of California Press, Berkeley, California

Editorial and Marketing Trainee

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5/86-8/86 Wyatt and Duncan Interiors, Berkeley, California

Sales Clerk

5. 文化程度(Education):一般逆序写，可以包括主要课程。例如： Master of Science with concentration in Electronics, Massachusetts Institute of Technology, from Sept.,1985 to June, 1987

Bechelor of Science

Beijing University, Department of Electrical Engineering, from Sept.,1981 to July, 1985

6、技术资历与特长(Technical Qualifications/ Special Skills)

7、著作及专利(Publications and Patents)

8、社会活动(Social Activity)

9、荣誉与奖励(Honours and Awards)

10、爱好及兴趣(Hobbies and Interests)

11.、证明人(References)

PERSONAL RESUME

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Personal Information

Name: Date of Birth:

Gender: Female Native Place: Guangdong

Mobile No.: Email:

Education School: South China Agriculture University

Major: Accountant

Major Category: Business Administration

Major Course: Accounting，Marketing，International Finance，International Accounting Standard，Management Science，Tax Laws and Regulations

Elective Course: Japanese，Public Relations，Advertising

Skills

English Skills： CET-4；TOEIC Score：590； good spoken and written English；

Computer Ability: master office software; master photoshop software.

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Certificate：《CET-4》,《Certificate of Professional English Proficiency》,《TOEIC Score Certificate》,《Kingdee K/3 System Application》

Hobbies : Writing，Entertainment，Foreign Language

Language

English: Good Cantonese: Fluent Chinese Mandarin: Fluent

Grade of English: CET 4 Oral English: Good

Practice

Keqi Shoes Co. Ltd. (operation assistant)

Yuecheng Guangdong Accounting Co. Ltd. (audit assistant)

Coca Cola Co. Ltd. (sales promotion)

Anway Co. Ltd. (sales agent)

You are an adventurous and enthusiastic person..你是一个喜欢冒险和富有热情的人

You are a patient and friendly person.你是一个耐性十足、待人友善的人。 You are an executive and reliable person.你是一有韧性,值得信赖的人.

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It is quite easy to strike your sympathetic chord. 你的内心常常充满怜悯之情 You are a warmhearted and generous person. 你是个热情大方的人.

You are a diligent,cautious and analytical person.你是一个勤奋刻苦,小心谨慎,善于分析的人.

You are a diplomatic and fair-minded person. 你是一个有外交能力.公平公正的人.

You are a persistent and passionate person.你是个坚持不懈和富有热情的人. You are a philosophical and straightforward person. 你是一个擅长哲学和坦城直率的人

You are a practical yet ambitious person. 你是一个既现实又有远大志向的人 .You are an inventive, independent and intellectual person. 你是一个创意十足,个性,拥有智慧的人.

You are a sympathetic and imaginative person.你富有同情心,善于幻想. 2338 Kensington Drive

Bloomington, Indiana 46714

September 4, 1994

Mr. R. H. Dawson

Scientific Research Staff

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Ford Motor Company

P. O. Box 2053

Dearborn, Michigan 48121

Dear Mr. Dawson:

From both Professor Richard C. Jones at Indiana University and your advertisement in the August issue of the IEEE Spectrum, I have learned of your opening for a reliability engineer. I feel that I could fit your needs quite well, as my training has been concentrated on reliability testing. In fact, I owe much of my knowledge to Professor Jones, who has been a reliability consultant at your firm. I am writing to apply for the position.

Currently, I am a graduate student at Indiana University and will graduate with an MS in electrical engineering this December. I am in the top l0 percent of my class.

My last three summers were entirely devoted to reliability testing of electronic components at the Western Electric Company in Columbus, Ohio. Much of my work involved detection of failure in solid - state circuitry and location of defects within a system.

In terms of theoretical ability, I have had experience with mathematical modes

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and am well schooled in the physics of solid - state devices, which you emphasized in your advertisement.

I have enclosed a resume for your convenience and will be able to start work any time after classes end on December 14. On September 16 -20 and November 21 - 25, I will be in Detroit and will gladly meet with you for an interview at your convenience. If you find the dates unsuitable, please contact me, as arrangements can easily he made. I hope to meet you soon.

Sincerely yours, [Signature] Donald Matson Enclosure 1

四、通知告示

关于英文书面通知的格式与写法

书面通知又称通告或布告(notice)。它是上级对下级、组织对成员部署工作、传达事情、召开会议所使用的一种文体。通告一般张贴在布告牌上，或公共场所显眼的地方。通告正文上方的正中位置写上NOTICE(每个字母都大写)。出通知的单位写在正文结束后的右下角，或者写在NOTICE的正上方。出通知的日期一般写在左下角。单位和日期两项也可以省略。通告不写称呼，也没有结束语。但在正文里，往往首先提到被通知的对象，通告的正文就是通告的内容，这是主体部分，包括通知的对象、事由、时间、地点等，语言应简洁明了，条理清晰，要求明确，特别是时间概念很重要，必须写得十分明确，不容丝毫含

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糊。

第一类是有关部门就某件事发出的通知或张贴的告示。

The walking of dogs and the playing of ball games is not allowed in this park

第二类是关于一个会议或一项活动的简单通知

Department Meeting

Wednesday,May 6

2:30p.m.

English Building, Room 201

第三类通知或告示包括一些细节，有的介绍演讲者，有的介绍一个组织，动

内容，有的提供背景知识。

北京大学李教授将于10月6日（星期四）上午

10时在图书馆435室作学术演讲。题目是：

“如何建立贸易关系”。

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有的叙述活 欢迎大家踊跃参加。

Tomorrow,there'll be an English lecture between 3:00 and 5:00 in the afternoon. Professor Chen Ming from Zhejiang University will come to give us the lecture. He'll teach us how to learn English. Ourclassmates please attend the lecture on time. If you have some questions related to English study , you can ask him during the lecture.

口头通知

假如我是班长，我们明天要举办英语讲座。

1.时间：3月13日星期天下午3至5点；

2.地点：阶梯教室；

3.讲座人：浙江大学陈明教授；

4.报告内容：怎样学英语；

5.要求同学们准时出席，并可向他询问有关英语学习的问题。

Boys abd girls, May I have your attention please? Tomorrow,there'll be an English lecture between 3:00 and 5:00 in the afternoon. Professor Chen Ming from Zhejiang University will come to give us the lecture. He'll teach us how to learn English. Ourclassmates please attend the lecture on time. If you have some

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questions related to English study , you can ask him during the lecture.

That’s all, thank you

五、便条

便条内容和类型不尽相同，可以灵活变通。但各类便条必须包括以下几个基本要素；1）Date：便条日期2）Salutation：称呼3）Body：正文4）Signature：署名

1、欠条；留下字据，表示欠某人某物。条据上需写明钱物名称和数量、立据人及日期。不得涂改。

Sept. 16th, 2002

Borrowed from the Foreign Language Department Reference Library three books as follows: A copy of English History and Anthology of English Literature by Wu Weiren A copy of A Survey of American Literature by Chang Yaoxin A copy of World Literature by Jiang Chengen.

Wu Zhuo

For the Office of

Social Science Department

2、留言；用书面留下要说的话。留言涉及的方面很多，包括约会，通知，请求等任何

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可用便条留下的口信。

Tuesday

Dear Li,

As the Spring Festival is drawing near, I’m very glad to invite you to come to a dinner party with several other friends of ours. I’m sure we will have a very happy time and enjoy ourselves thoroughly. Would you like to come on time at 5:00 p.m. today, to Room 6 of Lijing Hotel

Yours always,

Jiayang

3、请假条：往往指由于生病或特殊情况不能亲自当面请假，用假条的形式告假。所以，请假条大多是病假条。可以自写，也可请他人代写。写假条最重要的是说明原因和请假的期限。

Jan. 10th

Dear Mr. Jiang,

I am terribly sorry that I shall be unable to attend this morning two periods of English Class due to a bad cold and high fever. Enclosed is a certificate from the doctor who said I must stay in bed for a few days. I will go back to school as soon

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as I recover.

Yours respectfully,

Tian Ye

常用句子

I shall feel obliged if you will favor me with a call at your earliest convenience.如您方便，请早日来电，我将不胜感激。

Delighted!Will call at 2 p.m. tomorrow.来条收悉，定于明天下午两点拜访。

Encl.: Doctors Certificate of Advice.附；医生证明I shall be bery happy to call at your house at 6:30 this everying. Until then,...我定于今晚6：30去你家，望等候。

Upon receiving this note, please come to my office.见条后，请立即来我办公室。

Mr. Li stands in urgent need of your service.李先生急需你的帮助。

I happen to be in urgent need of 200 yuan.我因有急事，需要200元。

Yours note with an admission ticket enclosed is much appreciated.留言和一张入场券均已收到，不胜感激。

Im very grateful to you for your kind invitation, and Im sure to come to see

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your concert.承蒙邀请观看你们的音乐会，我一定按时到场。

Please accept this little figt as a small token of my esteen for you.奉上这小小的礼物，以表达我对您的崇高敬意。

结束语 I trust my absence will not cause you any serious inconvenience.望我的缺席不会给你带来太大的不便 Please favor me with an early reply.敬请早复。 Hoping that the matter will be dealt with as soon as possible.希望能及早处理此事。 Please give an extension of leave for three days.请准予续假三天为盼。

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